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Annual Meeting 2018: Know Before You Go

Register Vendors Schedule Hotel Information

Plan Your Conference Experience

Below you will find useful details regarding the Annual Meeting designed to help you maximize your time in Orlando. As we approach the conference, you will receive detailed logistical details via email to help you prepare for NAEP 2018.


Your full conference registration includes access to the Host Event on Sunday evening, all keynote sessions and educational workshops on Monday, Tuesday, and Wednesday and access to the Exhibit Hall on Monday and Tuesday.  

Full registration includes continental breakfast Monday through Wednesday, the Exhibit Grand Opening & Reception on Monday evening, lunch in the exhibit hall on Tuesday and the Awards Luncheon on Wednesday.

Pick up your badge and registration materials at the West Registration desk in the Fantasia Lobby of Disney's Contemporary Resort Convention Center.


From the Airport

If you are staying at a Disney resort (Disney's Contemporary Resort, Disney's Animal Kingdom Lodge or Disney's All-Stars Movie Resort), you can make a reservation on  Disney's Magical Express. You must  make a reservation with Disney to ride this bus. After your flight lands, be sure to have your Magical Express reservation number so that the attendants help you board the correct bus. 


Taxicabs, Uber and Lyft are all available at the airport. On average, the ride from the airport to Walt Disney World takes 35-45 minutes.


DoubleTree Disney Springs: If you are staying at this hotel, or you have made your own reservations elsewhere, note that the Disney Magical Express does not go to the Disney Springs area. You can either take a taxi/ride share from the airport to your hotel.


Staying at One of the Three Overflow Hotels

During the conference, NAEP will be providing shuttle service from the Disney's Animal Kingdom Lodge, Disney's All-Star Movies Resort and the DoubleTree Suites Disney Springs to and from Disney's Contemporary Resort on Sunday late afternoon and each morning (M-W) of the conference.

In the evenings, NAEP will provide you an Uber gift card so that you can return at your convenience and have dinner with friends or visit one of the parks. Check in with NAEP at our Contemporary Fantasia West Registration Desk for details when you pick up your badge. Download the schedule here. Mears Transportation staff in bright yellow shirts will be at each hotel to help you board the buses. When riding the buses in the morning, plan to bring everything you will need for the day including your phone charger!

Our Sunday Night Host Welcome Event at Disney's Hollywood Studios®

Disney’s Hollywood Studios will open a portion of the park just for NAEP conference attendees! Marvel at the Indiana Jones ™ Epic Stunt Spectacular! and at 10 p.m., ride the Rock ‘n’ Roller Coaster ® Starring Aerosmith.

Our event this year has some extra rules in place as we'll be on a Disney property and we'll be starting a little later than usual  Please take note:


  • Everyone must first pick up their NAEP badge. You can not board the bus or gain entrance to the event without it. No Exceptions. This includes your registered guests. NAEP registration is steps away from the bus pickup.

  • NAEP buses from the West Rotunda at the Contemporary Resort will begin departing at 7:30 p.m. The only way to gain entrance to this event is by boarding a bus at the Disney Contemporary Resort. If you are already in the park, you must come back to the Contemporary first. This is a Disney rule.

  • Our event begins at 8:00 p.m. We will gather at the Indiana Jones Epic Stunt Spectacular for a fun show and park fare will be served from 8:30 - 9:30 p.m. in a special location.

  • Beginning at 10:00 p.m., the group will walk to the after party where the bravest among us can ride the Rock 'n' Roller Coaster Starring Aerosmith. The event ends at 11:00 p.m. and the last bus returns at 11:30 pm.

  • Be sure to board the right bus back to your hotel. We'll have buses throughout the evening returning to the Contemporary Resort, Animal Kingdom Lodge, Disney's All-Stars, and the Doubletree Disney Springs.

If you require special mobility assistance or if you need to rent a stroller, please read the following:

guests can secure an ECV, mobility scooter or a stroller from any of the enclosed providers from Disney and they will deliver right to the resort and be ready for your arrival. This is at your cost.

NAEP Mobile App

NAEP will once again offer a mobile app to enhance your conference experience. Search the Apple or Google Play store for NAEP 2018. The app will contain the full program and will allow you to customize your schedule. Additionally, it will include the list of speakers, the conference attendee and exhibitor lists, maps of the meeting rooms and exhibit hall, and much more. You can use the app to contact colleagues and friends during the conference. The April 4th Know Before You Go will give you details on how to log in.

Walt Disney World App:

Planning to spend a few days at a Walt Disney World park before or after NAEP 2018? We encourage you to download the Walt Disney World App for your Android or iOS device from the appropriate app store to make your experience a magical one.

Service Project

We will once again offer a service project at the Annual Meeting. This year, our project will be held on Monday morning right before the General Session.


The NAEP Scholarship Committee will once again host a prize raffle to benefit NAEP scholarships, including the Nancy Tregoe Scholarship, the Sons & Daughters Scholarships, and the William Haas Memorial Scholarship. Purchase raffle tickets at the NAEP registration desk. We will accept cash and credit cards.

Disney Hotels: Check-In

Disney hotels and resorts check-in time is 3:00 p.m.

Disney Hotels: Guest Room Check-Out and Departure Information

After the conference, check out time at the Disney hotels and resorts is 11:00 a.m. Disney offers luggage storage. Disney offers their "Resort Airline Check-In Information" daily from 5:00 a.m. -12:30 p.m. Located at the Contemporary Porte Cochere, this service allows you to check your luggage and receive your airline boarding pass at the resort.

My Disney Experience

Create your “Disney Experience.” This will activate your wrist band order (the wrist band gives you access to your hotel room and any activities that you have reserved). Please note, your room reservation doesn’t automatically activate the wrist band order, you must take these extra steps to make sure that everything is prepared for your visit to Disney.


To begin, go to:

  • Click on: My Disney Experience
  • Create an account
  • Under Reservations, you will be able to link your hotel room confirmation # with your account and order your magic band

Handicap Accessibility:

Dress Code

Business casual is recommended. Meeting rooms can be chilly at times and you may want to pack a sweater or jacket.


Use #NAEP2018 to tweet before, during, and after the conference.


NAEP National Office, 8840 Stanford Boulevard, Suite 2000, Columbia, MD 21045

Phone Number: 443.281.9901 • Fax: 443.219.9687

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