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Supplier Resources

Supplier Resources

NAEP knows that the strong supplier relationship is crucial in the world of educational procurement. Our success depends on yours! The members of NAEP engage with suppliers through various events and marketing opportunities. We are a strong believer in sharing knowledge and best practices through these engagements.

Exhibit at NAEP's Marketplace!

Formerly called the Exhibit Hall

Booth Package
Included with each booth space is a 10x10 pipe and drape booth, an ID sign and 24-hour security for $2695. Exhibiting companies are entitled to one (1) full complimentary registration per COMPANY and two additional exhibitor badges per BOOTH. Additional exhibit badges are available for $150 and additional full conference registrations are available for $850. Exhibitors will receive a roster of attendees approximately one month prior to the event as well as a post-show attendee list with email addresses. We ask that you use this list one time only.

View the floor plan and purchase your booth:

Click here to purchase booth.

Exhibit Hall Hours

Sunday, April 8th
12:00pm-6:00pm — Exhibitor Registration Open/Exhibitor Installation Begins
7:30pm-11:00pm — Host Event at Walt Disney Hollywood Studios (Suppliers welcome to attend)

Monday, April 9
7:00am-5:30pm — Exhibitor Registration Open
8:00am-2:30pm — Exhibitor Move in
5:00pm-7:30pm — Marketplace opens! (formerly known as the exhibit hall)

Tuesday, April 10th
12:00pm-3:00pm — Marketplace open! (formerly known as the exhibit hall)
3:00pm-7:30pm — Booth Tear Down

View Conference Schedule

Exhibitor Kit

Click Here to place an order for your booth and access shipping information.

Questions about your exhibit space? We're happy to help.

Contact: Log in to your Online Account to access:
  • Your Exhibit Invoice
  • Badge Registration
  • Your Directory Listing
  • Exhibit Display Rules and Regulations
  • Terms and Conditions
  • Service Contractor kit
  • And More!

Event Hosting

Are you in interested in hosting an event at the Annual Meeting?

*Note: Events cannot conflict with the NAEP schedule.


Hotel Headquarters

Disney's Contemporary Resort
4600 North World Drive
Lake Buena Vista, FL 32830
View on Google Maps


As of January 8th, Disney's Contemporary Resort is sold out on most nights over the conference (including dates before and after the conference). Not only is the NAEP room block full, but the hotel itself is at capacity.

Hotel rooms are available at Disney's Animal Kingdom Lodge, our overflow hotel. Included in the Animal Kingdom room rate is a daily $10 gift card for Uber for your transportation to and from the Animal Kingdom Lodge to the Contemporary. There is also a Disney bus system that runs complimentary through the parks and resorts.

Please note that we anticipate that our room block at Disney's Contemporary Resort Hotel will fill up very quickly this year. Register for the conference and reserve your room as early as you can. To ensure our room block is available to our NAEP members, NAEP is limiting the number of rooms anyone can make in their name to two rooms per night. NAEP will also be periodically reviewing the hotel rooming list provided by Walt Disney World to ensure everyone in the NAEP room block is attending the NAEP 2018 meeting.

For more information on the entire Disney Experience and transportation, click here.

Be Aware of Scams

Please be aware for the following known scams:
  • No one should contact you directly to book your rooms or offer you a "special discounted conference rate." If you receive one of these calls, it is a scam. They have been known to say they are calling on behalf of NAEP. In these instances, not only are you not in the conference block but there have been several instances in which the "company" will take your credit card information, give you a fake confirmation number and not secure a reservation for you regardless of charging your credit card.
  • If you receive a phone call from someone wanting to speak to the 'tradeshow coordinator or the person who is handling this event from your side' or tries to alert you to a 'decrease in the conference room pricing' or 'very limited availability,' this is a scam tactic. Please ignore it and hang up. These companies are not affiliated with NAEP, and it is a scam.
  • If someone contacts you claiming to be from the NAEP Exhibitor Department and is not with GES, HelmsBriscoe, Disney’s Exhibitor Concierge or NAEP staff, do not share any information with them. The company is not affiliated with NAEP, and it is a scam.

The Fine Print

Display Rules
NAEP wants to make the exhibition program effective for you, your fellow exhibitors and attendees.
NAEP ask that you're in compliance with the IAEE display rules and regulations. These will be enforced onsite by show management.

Security and Liability
NAEP will provide 24-hour guard service from exhibit set-up through exhibit teardown and will exercise reasonable care for the protection of exhibitors' materials and displays. Complete liability information appears within the terms and conditions. All representatives from each booth must be appropriately registered and wear official identification while in attendance.

Request for cancellation of space must be directed in writing to NAEP Telephone cancellations will not be accepted. 50% of the booth fee is non-refundable; the remainder of the booth fee will be refunded if the cancellation is postmarked or received by fax/email 90 days prior to the first day of scheduled set up AND if the exhibit hall sells out. Exhibitors canceling less than 90 days prior to the first day of scheduled set-up are financially liable for the full fee. NAEP's exhibit manager will confirm receipt of all cancellations, and refunds, if any, will only be made for confirmed cancellations.

Sponsor at the Annual Meeting

Stand out above the crowd at the NAEP Annual Meeting. Packages are available to help differentiate yourself from the over 100 suppliers in attendance. Build a national presence year-round with a Director or Presidential level sponsorship. These packages will allow you to present your data and expertise to NAEP members through webinars, presentations and marketing.

Whether you are looking to maximize your investment in NAEP's face-to-face events or extend your reach to members throughout the year, the National Sponsorship Program offers opportunities that get results.

If you are a supplier who is a first-time attendee or co-presenting with an institution (excluding sponsored Impact! Sessions), click here.

Download the Sponsorship Program

Sponsors enjoy the following advantages over traditional event-based sponsorships:
  • Increased visibility to NAEP membership throughout the year with memorable brand recognition
  • Creative opportunities aligned with specific content development and delivery
  • Access to year-round benefits and face-to-face interaction with NAEP members

Academies & Institutes

The academies and institutes are provided as an educational benefit to our members. These particular events provide sponsorship opportunities for suppliers: Procurement Academy, RFP Institute, Federal Procurement Institute, and the Negotiations Institute. This an opportunity to network with a specific group of members based on the institute or academy. As a sponsor, you may attend the event, in some cases have a speaking opportunity and even introduce a keynote speaker.

For more information on NAEP institute's, click here.

Regional Meetings

There are 11 regional meetings per calendar year. Having smaller meetings ensures direct face-time with members of that region. These one to four-day meetings combine presentations by industry experts, Members, suppliers, and government representatives to help you learn who is doing what in your areas. There are sponsorship and exhibit opportunities for most regions. In many cases, suppliers who support the annual meeting, also attend many of the regional events.

Regional Meetings 2017

Region Dates Venue City/State Booth Fees
Carolinas Nov. 12 – 15 Omni Grove Park Inn Asheville, NC $900
District II*
Oct. 15 - 18 Golden Nugget Atlantic City, NJ $750
District VI
(Northwest, Pacific, Rocky Mountain)
Sept. 24 - 27 Drury Plaza Hotel Santa Fe, NM $800
Great Lakes Sept. 27 - 29 I Hotel and Conference Center Champagne, IL $650
Great Plains Oct. 1-4 Double Tree Hilton Omaha, NE $650
Kentucky* Sept. 24-26 The Historic Boone Tavern Burea, KY $200
New England* Oct. 22-25 Hyatt Regency Newport, RI $925
TAGM Oct 8-11 Holiday Inn Nashville, TN $550
TOAL* Sept. 24-27 Hyatt Regency Tulsa , OK $650
Upstate NY Oct. 2 – 5 Niagara Falls Convention Center Niagara Falls, NY $650

*The NAEP National Association does not support registration.

District Map:



Webinars Series

Sponsoring a webinar series is an effective way to grab the attention of NAEP members to educate and share best practices, effective solutions, and quality resources to advance the purchasing & procurement profession. Webinars typically run 30 to 60 minutes in length. These learning opportunities are promoted to the entire NAEP membership (approximately 5,000 members), via: Direct E-blasts to procurement professionals, NAEP website and Professionals Networking sites Twitter and Linked In.

Webinar series are available through the national sponsorship program or individually.

If you're interested in presenting a webinar, please visit our webinar page and click the "Presentation" tab.

Contact Ashley Kmiecik for more information..

NAEP National Office, 8840 Stanford Boulevard, Suite 2000, Columbia, MD 21045
Tel: 443.543.5540 • Fax: 443.219.9687

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