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Facilities Institute



Procurement and supply chain teams are increasingly expected to contribute greater strategic value to their institutions. One key avenue is to deliver expertise, knowledge and process enhancement for complex spend categories that are traditionally outside of normal procurement support responsibilities. Facilities is the largest spend category at most universities and has two (2) key sub-components: 1) the design and construction of buildings and 2) the costs associated with maintaining those buildings in a highly functional state. 

Facilities (buildings, engineered components, smart classroom technology & other items) are among the most strategic assets the university possesses. Their importance in attracting faculty and students is often referenced in strategic plans. The management of these assets presents an important fiduciary responsibility for Chief Financial Officers and other key administrators. To manage this spend in a best practice fashion requires significant collaboration between the facilities team where design, project management and maintenance skills reside and procurement team members who possess spend management, contracting, negotiation, process improvement and data analysis skills.

This institute was created for the procurement or supply chain professional who currently supports the facilities team or who has an interest in doing so. The Strategic Facilities Institute is designed as a series of practical ‘hands on’ topics using higher education case study material to facilitate discussions in small and large group settings. In this 2½-day workshop, participants will work through a repeatable methodology that emphasizes collaboration between the facilities and procurement teams. The Institute is patterned on the lifecycle of constructed facilities which comprises seven (7) key stages. Those seven (7) components include: strategic vision & market demand, planning & feasibility study, design & engineering, procurement & construction, startup for occupancy, building operation & maintenance and results tracking & data analysis. 

Through class presentation, small and large group discussion with colleagues and associated case study material, participants will learn best practice techniques for managing facility spend and the key areas where procurement can provide significant contributions. In-class time will utilize “how-to” road maps and worksheets. Presentations and class discussion will be facilitated in a manner to increase the value of what you can take back to your institution for immediate use.

Expected Outcomes

  • Opportunity assessment techniques for the construction and facilities area;
  • Practical “hands-on” higher education case studies to illustrate key facilities spend management concepts and approaches;
  • Common initiatives involving collaboration between facilities and procurement teams where colleagues are making progress;
  • Enhanced spend management techniques for design costs, minor projects, deferred maintenance and other;
  • Adaptation of Supplier Relationship Management (SRM) techniques as they relate to contractors and key building system suppliers; and
  • Balanced scorecard metrics that help administrators monitor progress against key goals.


About the 2017 Facilities Institute

View 2012 Facilities Institute Presentations


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