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|Annual Meeting 2016: Plan Your Trip|
Register by April 22, 2016, to receive the early-bird discounted registration rate. Your full conference registration includes access to the Host Event on Sunday evening, all keynote sessions and educational workshops on Monday, Tuesday, and Wednesday and access to the Exhibit Hall on Monday and Tuesday.
Full registration includes continental breakfast Monday through Wednesday, the Exhibit Grand Opening & Reception on Monday evening, lunch in the exhibit hall on Tuesday and the Awards Luncheon on Wednesday.
Our headquarters Hotel:
San Antonio Grand Hyatt
Room rates are available at the NAEP discounted room rate of $189 single/double plus applicable taxes.
As of April 8th, room availability at the San Antonio Grand Hyatt is extremely limited. Room nights on May 24th are currently sold out at the hotel. NAEP has secured additional rooms at two additional overflow hotels.
Overflow Hotel #1:
Hyatt Park Place San Antonio Riverwalk
601 S. St. Mary's Street
Click here for online reservations. Enter your dates and be sure to use group code: G-NAEP
Call for reservations: 888.492.8847 and use Group Code: G-NAEP
NAEP has secured a discounted room block at the Hyatt Place just three blocks away from the headquarters hotel. The NAEP discounted room rate is $139 per night plus tax. Room reservations must be made at this hotel by May 7th.
Overflow Hotel #2:
Hyatt Regency San Antonio Riverwalk
123 Losoya St.
NAEP has secured hotel rooms at the Hyatt Regency San Antonio Riverwalk approximately 0.4 miles from the Grand Hyatt (8 minute walk or start each morning with a riverboat ride to the hotel). The discounted NAEP room rate of $189 per night, plus tax is the same rate as the Grand Hyatt. Room reservations must be made by April 29th at this hotel.
As of April 22nd, rooms at the Hyatt Regency are extremely limited.
Staying in rooms at our conference headquarters hotel helps NAEP offset the costs of meeting space, exhibit hall rental, and many other costs associated with our meetings. These are sizeable costs to the organization that must be covered. Attendees who stay in other non-official NAEP conference hotels do not help offset these expenses. Additionally, low sleeping room usage at our contracted hotel increases NAEP’s exposure to financial penalties. We hope that the $250 built-in savings included in the $750 early-bird and $850 regular member rate ($950 and $1050 respectively for non-members) for attendees who stay in a conference hotel will provide added incentive to attendees to stay at NAEP’s official conference hotel, the Grand Hyatt San Antonio.
Please be aware for the following known scams:
What Is the Approximate Cost to Attend NAEP 2016?
* = Average airfare was determined by a review on 1/12/16 Southwest Airlines flights from major hub cities across the country. Flights arrive typically on Sunday afternoon, May 22nd, and depart early Wednesday evening, May 24th. Cities surveyed were: Chicago, Seattle, Boston, Baltimore, Phoenix, Los Angeles, San Francisco, Kansas City, St. Louis, Philadelphia, Tampa, Charlotte, New York, and Nashville.
San Antonio Airport
San Antonio International Airport is approximately 8 miles from the hotel. The code for the airport is SAT.
There are many reasonably priced Wednesday evening fights from San Antonio to destinations across the country. Be sure to plan your stay through Wednesday evening to attend the full day of sessions.
Taxicabs are available from the airport to the hotel. The approximate cab price from the airport to the hotel is around $30 for the 8 mile trip.
Host Event: Arrive on Sunday!
Our Host Event this year will take place on Sunday evening, May 22nd, at the Lonesome Dove Room at the Convention Center steps away from the Grand Hyatt and right on the famous San Antonio riverwalk.
Enjoy NAEP camaraderie and friendship in a unique setting. Enjoy drinks and heavy hors d’oeuvres as you enjoy the warm, ranch-like panache of the indoor and outdoor location. The spirit of the Old West right on the riverwalk will make for a magical evening.
We will once again offer a service project at the Annual Meeting. We will announce the details very soon. Stay tuned!
The NAEP Scholarship Committee will once again host a prize raffle to benefit NAEP scholarships, including the Nancy Tregoe Scholarship, the Sons & Daughters Scholarships, and the Haas Memorial Scholarship. Attendees who are interested in donating prizes, such as electronic equipment or gift cards, please contact Star Gaddis. NAEP will pay for your shipping to the national office.
Business casual is recommended. Meeting rooms can be chilly at times and you may want to pack a sweater or jacket.