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Annual Meeting 2018: Know Before You Go

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Plan Your Conference Experience

Below you will find useful details regarding the Annual Meeting designed to help you maximize your time in Orlando. As we approach the conference, you will receive detailed logistical details via email to help you prepare for NAEP 2018.


Your full conference registration includes access to the Host Event on Sunday evening, all keynote sessions and educational workshops on Monday, Tuesday, and Wednesday and access to the Exhibit Hall on Monday and Tuesday.  

Full registration includes continental breakfast Monday through Wednesday, the Exhibit Grand Opening & Reception on Monday evening, lunch in the exhibit hall on Tuesday and the Awards Luncheon on Wednesday.

Pick up your badge and registration materials at the West Registration desk on the main level of Disney's Contemporary Resort. Daily registration hours will be announced closer to the meeting.

NAEP Mobile App

NAEP will once again offer a mobile app to enhance your conference experience. The app will contain the full program and will allow you to customize your schedule. Additionally, it will include the list of speakers, the conference attendee and exhibitor lists, maps of the meeting rooms and exhibit hall, and much more. You can use the app to contact colleagues and friends during the conference. The app will be available for download in early April.

Headquarters Hotel

Disney's Contemporary Resort Hotel

All educational sessions and the exhibit hall

Our Sunday Night Host Welcome Event at Disney's Hollywood Studios®

Disney’s Hollywood Studios will open a portion of their park just for NAEP conference attendees! Marvel at the Indiana Jones ™ Epic Stunt Spectacular! and then enjoy the park and the Rock ‘n’ Roller Coaster ® Starring Aerosmith at the other end of Disney’s Hollywood Studios®.  NAEP has a few surprises planned for you during this fun and interactive adventure.

Of Note:
Our Sunday event this year will begin a little later than usual. Buses from Disney's Contemporary Resort Hotel will begin at 7:30 pm and the adventure starts at 8:00 pm.  We will be serving light fare during the event.  You must wear your NAEP badge to gain admittance to the host event and can only enter the event via the NAEP buses from the Contemporary. No exceptions.

To enter the NAEP Host Event, you MUST board the NAEP bus at Disney’s Contemporary Resort. You will not be allowed to enter the park from any other point other than the special NAEP entrance.

Tailor your Disney Experience!

Click Here to make day-by-day Disney plans and manage your Disney vacation details if you are coming in early or staying a few days after the conference! Use the link to purchase NAEP discounted tickets to your favorite Disney park!

Walt Disney World App:

Planning to spend a few days at a Walt Disney World park before or after NAEP 2018? We encourage you to download the Walt Disney World App for your Android or iOS device from the appropriate app store to make your experience a magical one.

Service Project

We will once again offer a service project at the Annual Meeting. We will announce the details very soon. Stay tuned! If you have an idea for the service project this year, please let us know!


The NAEP Scholarship Committee will once again host a prize raffle to benefit NAEP scholarships, including the Nancy Tregoe Scholarship, the Sons & Daughters Scholarships, and the William Haas Memorial Scholarship.  Attendees who are interested in donating prizes, such as electronic equipment or gift cards, please contact Shane Boyle. For your smaller items, NAEP will pay for your shipping to the national office ahead of the meeting.

NAEP MarketPlace: the 2018 Exhibit Hall

Come prepared to do business in the NAEP MarketPlace Exhibit Hall. There are over 100 vendors ready to meet with you. Make the most of your time on the exhibit floor on Monday evening and Tuesday afternoon by reviewing in the mobile app the vendors you wish to meet.

Getting to the Hotel and Walt Disney World: Disney’s Magical Express

After you reserve your room and make your airfare reservations, you will need to make your Disney’s Magical Express Reservation.  You will then be mailed information and luggage tags so that you can easily go from Orlando International Airport directly to the hotel. At the airport, follow signs to the Disney Magical Express section on the ground floor. Be sure to have your hotel reservation or Magical Express reservation number so that the attendants help you board the correct bus.

Orlando Airport

Orlando International Airport is approximately 35-45 minutes from Disney’s Contemporary Resort. The code for the airport is MCO. While you can take a taxi or a ride-sharing service like Uber, we recommend using Disney’s Magical Express bus service if you are staying at one of the Disney resorts.

Dress Code

Business casual is recommended. Meeting rooms can be chilly at times and you may want to pack a sweater or jacket.


Use #NAEP2018 to tweet before, during, and after the conference.

NAEP National Office, 8840 Stanford Boulevard, Suite 2000, Columbia, MD 21045
Tel: 443.543.5540 • Fax: 443.219.9687

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