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Annual Meeting 2018: Know Before You Go

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Plan Your Conference Experience

Below you will find useful details regarding the Annual Meeting designed to help you maximize your time in Orlando. As we approach the conference, you will receive detailed logistical details via email to help you prepare for NAEP 2018.


Your full conference registration includes access to the Host Event on Sunday evening, all keynote sessions and educational workshops on Monday, Tuesday, and Wednesday and access to the Exhibit Hall on Monday and Tuesday.  

Full registration includes continental breakfast Monday through Wednesday, the Exhibit Grand Opening & Reception on Monday evening, lunch in the exhibit hall on Tuesday and the Awards Luncheon on Wednesday.

Pick up your badge and registration materials at the West Registration desk on the main level of Disney's Contemporary Resort. Daily registration hours will be announced closer to the meeting.

To prepare for your stay at Disney, you need to do a few things right away.

My Disney Experience

First, create your “Disney Experience.” This will activate your wrist band order (the wrist band gives you access to your hotel room and any activities that you have reserved). Please note, your room reservation doesn’t automatically activate the wrist band order, you must take these extra steps to make sure that everything is prepared for your visit to Disney.


To begin, go to:

  • Click on: My Disney Experience
  • Create an account
  • Under Reservations, you will be able to link your hotel room confirmation # with your account and order your magic band
  • Disney will send your band in the mail


Disney Magical Express

Second, Disney offers a complimentary bus service from the Orlando International Airport to the Contemporary. If you reserve a space on the Magical Express, you will receive a luggage tag in the mail. If desired, place the tag on your luggage, and Disney will deliver the bag(s) directly to your room (within about 3-4 hours). If you prefer to carry your luggage and have it when you check in, don’t use the luggage tag. Anticipate the bus to take about 45 minutes to get from the airport to the Contemporary, it will make several stops along the way.


To make your reservation on the complimentary Disney Magical Express use this link:

If you plan to take advantage of the luggage service, you must make your Magical Express reservations 14 days in advance so that Disney can mail your luggage tags. If you are just riding the Magical Express bus and will collect and carry your luggage from the plane with you upon arrival, you can make your bus reservation at any time.

Please note that if you are staying at the DoubleTree, Disney's Magical Express does not go to this hotel. You can either make your own arrangements from the airport to the hotel or take the Magical Express to a Disney property and then take the free Disney bus to Disney Springs. Uber is very popular in Orlando.

Our Sunday Night Host Welcome Event at Disney's Hollywood Studios®

Disney’s Hollywood Studios will open a portion of their park just for NAEP conference attendees! Marvel at the Indiana Jones ™ Epic Stunt Spectacular! and then enjoy the park and the Rock ‘n’ Roller Coaster ® Starring Aerosmith at the other end of Disney’s Hollywood Studios®.  NAEP has a few surprises planned for you during this fun and interactive adventure.

Of Note:
Our Sunday event this year will begin a little later than usual. Buses from Disney's Contemporary Resort Hotel will begin at 7:30 pm and the adventure starts at 8:00 pm.  We will be serving light fare during the event.  You must wear your NAEP badge to gain admittance to the host event and can only enter the event via the NAEP buses from the Contemporary. No exceptions.

To enter the NAEP Host Event, you MUST board the NAEP bus at Disney’s Contemporary Resort. You will not be allowed to enter the park from any other point other than the special NAEP entrance.

Get Your NAEP Gear!

Purchase your NAEP-branded apparel before the conference! Click on the NAEP Lands End store to pursue and purchase different articles of NAEP branded clothing.  NAEP may receive a small commission from sales to Lands End. Currently, Lands End is offering a special: free logo imprint and free shipping. Use code: OUT7 when checking out.

Tailor your Disney Experience!

Click Here to make day-by-day Disney plans and manage your Disney vacation details if you are coming in early or staying a few days after the conference! Use the link to purchase NAEP discounted tickets to your favorite Disney park!

NAEP Mobile App

NAEP will once again offer a mobile app to enhance your conference experience. The app will contain the full program and will allow you to customize your schedule. Additionally, it will include the list of speakers, the conference attendee and exhibitor lists, maps of the meeting rooms and exhibit hall, and much more. You can use the app to contact colleagues and friends during the conference. The app will be available for download in early April.

Walt Disney World App:

Planning to spend a few days at a Walt Disney World park before or after NAEP 2018? We encourage you to download the Walt Disney World App for your Android or iOS device from the appropriate app store to make your experience a magical one.

Service Project

We will once again offer a service project at the Annual Meeting. This year, our project will be held on Monday morning right before the General Session.


The NAEP Scholarship Committee will once again host a prize raffle to benefit NAEP scholarships, including the Nancy Tregoe Scholarship, the Sons & Daughters Scholarships, and the William Haas Memorial Scholarship.  Attendees who are interested in donating prizes, such as electronic equipment or gift cards, please contact Shane Boyle.

Dress Code

Business casual is recommended. Meeting rooms can be chilly at times and you may want to pack a sweater or jacket.


Use #NAEP2018 to tweet before, during, and after the conference.

NAEP National Office, 8840 Stanford Boulevard, Suite 2000, Columbia, MD 21045
Tel: 443.543.5540 • Fax: 443.219.9687

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