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Annual Meeting 2018: Hotel Information

Register Vendors Schedule Hotel Information

Hotel Headquarters:

Disney’s Contemporary Resort
4600 North World Drive
Lake Buena Vista, FL 32830

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Room rates are available at the NAEP discounted room rate of $199 single/double plus applicable taxes ($25 additional person fee above double occupancy. A standard room accommodates a maximum of 5 people). Room reservations must be made no later than March 6, 2018 at this hotel. This discounted room rate is available from Thursday, April 5th through Thursday April 12th, as long as rooms are available. Room nights before and after the above referenced dates are subject to availability from Disney, if available, and at their prevailing market rate.

Please note that we anticipate that our room block at Disney's Contemporary Resort Hotel will fill up very quickly this year. Register for the conference and reserve your room as early as you can. To ensure our room block is available to our NAEP members, NAEP is limiting the number of rooms anyone can make in their name to two rooms per night. NAEP will also be periodically reviewing the hotel rooming list provided by Walt Disney World to ensure everyone in the NAEP room block is attending the NAEP 2018 meeting.

Tailor Your Walt Disney World Experience!

Click Here to make day-by-day plans and manage your Walt Disney World trip details. Whether you are coming in early or staying late for a magical vacation or you just want to take an evening and visit one of the parks, NAEP has partnered with Walt Disney World to offer various discounted park tickets. 

Walt Disney World App:

Planning to spend a few days at a Walt Disney World park before or after NAEP 2018? We encourage you to download the Walt Disney World App for your Android or iOS device from the appropriate app store to make your experience a magical one.

Getting to the hotel and Walt Disney World: Disney’s Magical Express

After you reserve your room and make your airfare reservations, you will need to make your Disney’s Magical Express Reservation.  You will then be mailed information and luggage tags so that you can easily go from Orlando International Airport directly to the hotel. At the airport, follow signs to the Disney Magical Express section on the ground floor. Be sure to have your hotel reservation or Magical Express reservation number so that the attendants help you board the correct bus.

Orlando Airport

Orlando International Airport is approximately 35-45 minutes from Disney’s Contemporary Resort. The code for the airport is MCO. While you can take a taxi or a ride-sharing service like Uber, we recommend using Disney’s Magical Express bus service if you are staying at one of the Disney resorts.

Please be aware for the following known scams:

  • No one should contact you directly to book your rooms or offer you a "special discounted conference rate." If you receive one of these calls, it is a scam. They have been known to say they are calling on behalf of NAEP. In these instances, not only are you not in the conference block but there have been several instances in which the "company" will take your credit card information, give you a fake confirmation number and not secure a reservation for you regardless of charging your credit card.
  • If you receive a phone call from someone wanting to speak to the 'tradeshow coordinator or the person who is handling this event from your side' or tries to alert you to a 'decrease in the conference room pricing' or 'very limited availability,' this is a scam tactic. Please ignore it and hang up. These companies are not affiliated with NAEP, and it is a scam.
  • If someone contacts you claiming to be from the NAEP Exhibitor Department and is not with GES, HelmsBriscoe, Disney’s Exhibitor Concierge or NAEP staff, do not share any information with them. The company is not affiliated with NAEP, and it is a scam.

NAEP National Office, 8840 Stanford Boulevard, Suite 2000, Columbia, MD 21045
Tel: 443.543.5540 • Fax: 443.219.9687

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