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Annual Meeting 2017: Plan Your Trip

Hotel Headquarters:

Peppermill Resort Spa Casino

2707 South Virginia Street
Reno, NV

View on Google Maps

As the discounted hotel room rate is now expired, please call the hotel directly to reserve your hotel room at the best available prevailing rate. Peppermill Reservations: 1.800.648.6992

To modify an existing reservation, Click here

Hotel Rates:

  • Tuscany Tower Suites: $149/Night
    • Closest to meeting rooms
  • Peppermill Tower Rooms: $119/Night
    • Voted 'Best Reno Hotel Room'
  • North & West Wing Rooms: $99 a night plus tax
    • Farthest away from meeting
    • Limited number available

View Slide Show of Peppermill

Hotel Policy:

Staying in rooms at our conference headquarters hotel helps NAEP offset the costs of meeting space, exhibit hall rental, and many other costs associated with our meetings. These are sizeable costs to the organization that must be covered. Attendees who stay in other non-official NAEP conference hotels do not help offset these expenses. Additionally, low sleeping room usage at our contracted hotel increases NAEP’s exposure to financial penalties. We hope that the $250 built-in savings included in the $750 early-bird and $850 regular member rate ($950 and $1050 respectively for non-members) for attendees who stay in a conference hotel will provide added incentive to attendees to stay at NAEP’s official conference hotel, the Peppermill Resort, Casino & Spa. 

If you book a hotel room outside of the Peppermill (with the exceptions noted below), you will be charged an additional $250 fee. Thank you for your understanding and assistance in helping to keep costs reasonable for all attendees.

Exceptions:

  1. The Peppermill, Reno sells out for the specific room nights you request.
  2. You live within driving distance and do not require a hotel room for the meeting.  

Please be aware for the following known scams:

  • No one should contact you directly to book your rooms or offer you a "special discounted conference rate." If you receive one of these calls, it is a scam. They have been known to say they are calling on behalf of NAEP. In these instances, not only are you not in the conference block but there have been several instances in which the "company" will take your credit card information, give you a fake confirmation number and not secure a reservation for you regardless of charging your credit card.

  • There should be no email or fax messages from any other company with the EXCEPTION of the NAEP staff, HelmsBriscoe, Event Producers (formerly MRA Services) or GES Exhibit Company (outside of the San Antonio Grand Hyatt) with the subject line "Reservations Department has sent you the document 'Hotel Booking Forms' to sign," please ignore this message. This company is not affiliated with NAEP, and it is a scam.

  • If you receive a phone call from someone wanting to speak to the 'tradeshow coordinator or the person who is handling this event from your side' or tries to alert you to a 'decrease in the conference room pricing' or 'very limited availability,' this is a scam tactic. Please ignore it and hang up. This company is not affiliated with NAEP, and it is a scam.

  • If someone contacts you claiming to be from the NAEP Exhibitor Department and is not with GES or Event Producers (formerly MRA Services), HelmsBriscoe or NAEP staff, do not share any information with them. The company is not affiliated with NAEP, and it is a scam.

What Is the Approximate Cost to Attend NAEP 2017?

Airfare (average round trip to/from Reno Airport)
$450
Transportation to/from Airport
$25
NAEP Discounted Hotel Room ($119/night for 3 nights)
expires 2/19/17
$357
Early-bird NAEP Member Registration
expires 2/3/17
$750
Meals (Most meals included with your registration)
$25
Approximate Total Cost:
$1607
 

Reno Airport

Reno Airport is approximately 15 minutes from the hotel. The code for the airport is RNO.

Ground Transportation

Taxicabs are available to the hotel. Additionally, Uber and Lyft are available to and from the airport.

Complimentary hotel shuttles are available to the Peppermill. They typically pick up 15 minutes before and 15 minutes after the hour.

Additional Tours of Lake Tahoe & the Surrounding Area

NAEP has partnered with the local destination management company to provide add-on tours of the area to enhance your experience in Reno. Take time on Wednesday evening or stay the full day on Thursday to enjoy tours to Lake Tahoe or historic Virginia City. Click here to see the available tour options and pricing. Please note that registration is with Convention Activities, Reno's oldest destination management company, and not with NAEP. Tours do require a minimum participation number and could be cancelled if that number is not met.

Host Event: Arrive on Sunday!

Our Host Event this year will take place on Sunday evening, March 26th at the Edge Nightclub at the Peppermill. Plan to arrive before 6:00 pm on Sunday to enjoy the start of the party. Get ready to party with the famous Rat Pack from the 1950s and 60s!

Enjoy NAEP camaraderie and friendship in a unique setting. Enjoy drinks and heavy hors d’oeuvres from 6:30 - 8:30 pm as you enjoy the indoor and outdoor location.

Service Project

NAEP always includes a community service project as part of our annual meeting. This year, we will be preparing 300 personal care kits for the children, adults, seniors and veterans in the greater Reno community.

Additionally NAEP will collect coats from conference attendees to donate to a family shelter run by Volunteers of America - Northern California & Northern Reno chapter in Reno. Coats of all sizes will be appreciated. You may either bring your gently used coats with you to the meeting and drop them off at the NAEP registration desk or ship them to NAEP ahead of time. NAEP will accept your donations here at our national office and we will ship them with our materials ahead of the meeting. For shipping information, please email here.

We are pleased once again to partner with WESCO on this program.

Raffle/Scholarship

The NAEP Scholarship Committee will once again host a prize raffle to benefit NAEP scholarships, including the Nancy Tregoe Scholarship, the Sons & Daughters Scholarships, and the Haas Memorial Scholarship.  Attendees who are interested in donating prizes, such as electronic equipment or gift cards, please contact Shane Boyle. For smaller items, NAEP will pay for your shipping to the national office.

Dress Code

Business casual is recommended. Meeting rooms can be chilly at times and you may want to pack a sweater or jacket.

NAEP National Office, 8840 Stanford Boulevard, Suite 2000, Columbia, MD 21045
Tel: 443.543.5540 • Fax: 443.219.9687

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