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2016 NAEP Annual Meeting Call for Papers


2016 NAEP Annual Meeting
May 22-25, 2016
San Antonio, TX


2016 Call for Presentations 

The Call for Presentations is closed. Thank you to everyone who submitted. The program committee is currently reviewing all presentations and will announce our 2016 program very shortly.



Resources for Presenters

After being selected, presenters will receive a link to a speakers page which will be part of the annual meeting website. This specially designed page will provide the presenter with the following:

·       List of NAEP Program Committee members who are available to respond to questions

·       2016 Presenter Information – goes out with agreement and provides introductory information

·       2016 Presenter Agreement – must be signed by each individual who will present

·       2016 Presentation Guide - information about the meeting and tips on making a great presentation

·       2016 PPT template


Frequently Asked Questions

I have presented during a previous Annual Meeting. May I submit a new proposal?
Yes. Speakers that have presented in the past are welcome to submit a new proposal.

I have been asked to participate in more than one concurrent session. Can I submit more than one proposal?
Yes. Speakers are welcome to submit multiple proposals.

How many proposals will be selected for the 2016 Annual Meeting?
We anticipate offering 40 to 50 concurrent sessions in 2016.

Who will typically attend the sessions?
The session attendees are mostly NAEP Members. There may also be vendors in attendance and other invited guests.

Can I submit a proposal for a session based upon a topic that isn’t listed under “Suggested Topics”?
Yes, individuals are encouraged to submit proposals on a variety of topics. The list included within this call for programs reflects topics that Members have requested specifically for this meeting. The Program Committee will accept and review all submissions even if they are not part of the suggested topics listing.

How many presenters may appear on a round table?
To assure substantial time for interaction between speakers and the audience, all round tables are limited to a maximum of three participants serving as panelists. In addition to the three panelists, one moderator should be selected to manage the content and facilitate the discussion.

What is a Business Affiliate Corporate Showcase?
A corporate showcase is a session presented by a sponsor. The sponsor must submit a request and be approved to present. The topic should be relevant to procurement professionals within higher education and should not be a “sales pitch.” A vendor presenting a corporate showcase is not required to include a Member as a co-presenter. NOTE: There are a limited number of spaces available for corporate showcases (typically around five). Vendors interested in becoming a sponsor and presenting a showcase should not submit a call for presentations and instead contact Ashley Kmiecik, 443-543-5525 or

Can I submit a proposal if I am not a NAEP Member?
Yes, we welcome proposals from a wide spectrum of individuals, Members, vendors, consultants, subject matter experts, etc. Any one that is not a NAEP Member must incorporate a Member as a co-presenter (an exception to this is a vendor presenting a Business Affiliate Corporate Showcase as described above). The content of the session must reflect the Member’s experience (his/her story) or other connection so that he/she is actively involved. The Member should have the majority of the session time. Vendors and consultants are required to present subject matter that is of interest and relevance to NAEP Members—a sales pitch for a service or product is not acceptable.

May I select the day and time that best fits my presentation and schedule?
Requests for specific days or time slots will be considered but not guaranteed. The agenda will be created so there is a balance of tracks and session formats offered during each concurrent session time slot.

When can I expect a response to my proposal?
The Call for Programs is scheduled to open in May 2015 and close October 28, 2015. The Program Committee is expected to review all submitted proposals in November. Everyone that submits a program will receive notification of the committee’s decision. The final approved list of programs will be announced in November/December 2015.



Additional Questions?

Please contact Melanie Freeman,, or 443-219-3614.



NAEP National Office, 8840 Stanford Boulevard, Suite 2000, Columbia, MD 21045
Tel: 443.543.5540 • Fax: 443.219.9687

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