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October 2010 |
Table of Contents
From the President
What Your Association is Doing for You!
Why It Matters, Part IV: Professional Development
By Sandy Hicks, CPPB, University of Colorado, NAEP President, 2010-2011
In this fourth article of a multi-part series, Why It Matters, I would like to talk about the importance of professional development.
Continuing education for procurement professionals is critical. Well-trained professionals—with cutting-edge knowledge of best practices, with knowledge of how to leverage current technologies and strategies to gain a deeper understanding of their on-campus customers— will be best positioned to make a significant contribution to their institutions’ goals. Another aspect of professional development is certification, which may provide a competitive advantage when applying for an open position or looking to be promoted.
What is Professional Development?
WIKIPEDIA defines professional development as “skills and knowledge attained for both personal development and career advancement. Professional development encompasses all types of facilitated learning opportunities, ranging from college degrees to formal coursework, conferences and informal learning opportunities situated in practice.” Professional Development can also be realized through:
1. Research
2. Blogs & Wikis
3. Collegial Interactions (networking) over Listservs, through Communities of Practice online, and live networking at conferences
4. Publications
5. Volunteerism
6. Coaching and Mentoring
NAEP offers both national and regional opportunities to participate in a variety of ways, many of which provide Continuing Education Units (CEUs) toward re-certification. There is quite a bit of intelligence offered on www.naepnet.org in the form of listservs, communities of practice, document repositories, publications, research and on-demand webcasts (many are free!). But for the purpose of this article, I’d like to focus on Face-to-Face Learning.
In addition to offering a dynamic learning environment, live events deliver networking benefits that can be realized only when you are face-to-face with your colleagues. In addition to an enriched learning experience, you have the opportunity to forge friendships that can advance your career.
Fall Regional Meetings offer a no-travel or local-travel option to attain best practices and innovative strategies to address your current challenges. Many of your local colleagues and others aligned to procurement in higher education share their solutions, challenges, and sometimes even what hasn’t worked (very important to know), both in formal sessions and during networking events.
On a national level, Member volunteers work very hard to create a curriculum that is relevant, current, and vital to your roles at your institutions. The curricula for NAEP Procurement Academies, which include Foundation, Professional and Senior Professional levels, are designed to support your certification and re-certification efforts. For instance, the learning outcomes of Foundation will help prepare you for your CPPB exam, both Professional and Sr. Professional Academies are aligned with learning outcomes that will help you be prepared for your CPPO certification exam. All other professional development opportunities provide CEUs that can be used for CPSM certification, as well as a myriad of other certifications.
Our Procurement Academy faculty works incredibly hard to design and deliver courseware that gives you the power to succeed at your institution. In 2010, we offered a Supplier Diversity Conference and three Foundation Academies. Here’s what Members had to say about their experience:
2010 Diversity Conference
“What a great experience! The information was right on point. This was the greatest conference I have attended in years. Very informational and challenging.”
“…as a first time attendee I found the conference …to be a refreshing wealth of information. Dedicated people who are passionate about Supplier Diversity provided me with insight and information to go push forward.”
“This event far exceeded my expectations. The topics were so relevant, the speakers as well as the attendees were so knowledgeable...not to mention willing to share their challenges and their success stories. The greatest benefit in my opinion was to have such a large group of diverse, higher education professional in attendance that could relate to and also articulate the experiences faced in an academic environment.”
“Great experience, learned a lot, met with many of my peers, wonderful to receive insight from the Chancellors…”
“I took back fresh ideas and viewpoints I'd not considered before.”
Foundation Procurement Academy
Here’s the feedback we received about the Foundation Academies:
“For being rather new to this profession, I believe this has been very helpful and a wonderful experience. It is nice to hear stories of what others have done. It’s also nice to know that you have similar problems as others. I’ve really enjoyed Nancy & Ted - they have been wonderful. I hope to attend other sessions/meetings/conferences in the future.”
“I really enjoyed the entire experience. The venue was excellent. The presentation binder was very complete. It really showed that a lot of attention to detail was used in planning this event. Both speakers were very knowledgeable and charismatic. Very engaging. I thought all of the topics were very relevant. I can’t wait for Tier 2!”
“…awesome training that will help me immensely…”
“Great topics. Great presentations.”
So, you can see that your colleagues are in agreement about the quality experience they had attending the events, the learning outcomes they attained and the new connections they forged with colleagues around the country.
If you’d like to know more about NAEP professional development, please visit www.NAEPnet.org. If you’d like to get involved with the Faculty, contact Doreen Murner. If you’d like to find out more about the Professional Development Committee, you can find information on Committee Members and charges here.
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Listserv Message from Your Senior Manager of Technology
Dear Members,
We experienced an inordinate number of listserv email messages over the last few days. Here is the reason why: NAEP migrated its listserv to a new host provider. This change allowed for increased technology, increased capacity and greater efficiencies. The old listserv data did not migrate with the software to the new provider. We rebuilt the listserv data with our own database of Members and sent an email to all of you notifying you of the change, its benefits and how to “opt out”. We include an “unsubscribe” link at the bottom of all listserv messages. Once Members started using the “reply all” button to try & remove themselves from the listserv, it became a self-defeating initiative. You can’t remove yourself from the listserv by replying to the listserv. The technology just doesn’t work that way. Also, some “reply all” messages included a “cc” to the NAEP listserv, which only served to exacerbate the problem. The mail server was so congested with “reply all” messages that we had to manually intercede and stop the messages from sending.
The solution: We are now suppressing the list email address in the “reply all” button so that you can only reply to the sender of the email, which in most cases is what we should be doing anyway. In the event that a more global strategic conversation is warranted you can easily manually add the NAEP listserv address into the “to” field.
We have removed everyone from the listserv who wanted to be removed and will continue to do so or, you can remove yourself by following the instructions at the bottom of this listserv message: “to unsubscribe”.
General listserv etiquette: Please remember NAEP has established listserv etiquette rules. They can be found HERE
We ask that you follow these guidelines and respect your peers in listserv conversations.
Please accept our apologies for any inconvenience this may have caused.
If you require further assistance, please feel free to contact me at my below email.
Regards,
Mark Polakow
NAEP Senior Manager of Technology
mpolakow@naepnet.org
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Committee Corner
Behind the Scenes with the NAEP Membership Committee
By Farrah Bustamante
Colorado State University
Why is the NAEP Membership Committee important to the Association, its Membership and our profession?
The Membership Committee is charged with making recommendations that directly affect an entity’s ability to be an NAEP Member and, in turn, have access to its vast and valuable resources. These recommendations are vital in order for the Association to keep up with our ever advancing and improving profession. A good example would be universities that centralize their procurement functions under a system office. We do not want to lose important knowledge which could result from such an organizational change, but rather find a way to include that type of arrangement into the Membership. The Committee will first approach this as a group providing input and then break out into sub-committees to better understand this segment of the profession.
We must also look at how privatized purchasing entities fall into the big picture of Membership. There is valuable knowledge to be gained from professional working for privatized entities.
The Membership Committee will examine how we attract and retain Members. This is one of our most important charges. We must find out how the Association is viewed and valued by different segments of the profession. We must find out why Members want to continue with their Membership and why some Members do not. It is understood the economy has forced institutions into difficult situations and tough belt-tightening decisions need to be made. Unfortunately, some of the first cuts have been to memberships in professional organizations. What 
can we do as a committee and Association to communicate to the appropriate decision-makers that Membership in NAEP is indispensable? Retaining Members is one of the weighty items on the Committee’s to-do list this year and is one that each of you can help us with. One way we would like to accomplish this is to build a campaign aimed at the right people. Should we be marketing to business officers in order to communicate the value of NAEP? Should we make contact on a one-on-one basis via telephone? The answer to both of these questions is yes. We must also consider that universities will have differing needs and differing views about what they see as value within a professional organization. What can we do to communicate that NAEP is the right choice? It is a demanding charge but the committee is ready to take it on.
The Membership Committee is not only dedicated to items that directly affect our Membership numbers. It is also dedicated to serve as a resource for our current and future Members. We Committee Members are here to answer questions, be they from Members or those who are interested in becoming Members. We would love to know what you value about your Membership in NAEP. Look for Members of the Committee at your regional meeting! Stop by to offer feedback or just chat.
Everything we do as volunteers on the Membership Committee is directly related to providing services to the Association, the Membership and the profession. NAEP is an outstanding organization because we have Members who are dedicated to its success.
We have a full plate this year but it is a privilege to work hard on your behalf. Thank you for the opportunity to serve!
With Warm Regards,
Your NAEP Membership Committee 2010-2011
Co-chairs
Tom Youngs, Purchasing Services Manager, C.P.M., CPPO, University of Pittsburgh, Lead Co-Chair
Brian Burkheimer, Purchasing Agent, Iowa State University, Co-Chair
Membership Committee Members:
Farrah Bustamante, Strategic Sourcing Specialist, Colorado State University
Karin Coopersmith, Purchasing Agent, C.P.M., LEED AP, Indiana University
Kelly Kozisek, Procurement and Contract Manager, CPPB, Oregon State University
Mike Ring, Facilities Management Buyer, Arkansas State University-Jonesboro
NAEP Board Liaisons
Barry Swanson, Director of Purchasing and Strategic Sourcing, University of Kansas, District V
Rich Taylor, Director of Business Services, University of California–Berkeley, District VI
E&I Board Liaison
Burr Millsap, CPA, Associate Vice President of Administration and Finance, University of Oklahoma
NAEP Staff Representatives
Jackie Harget
Shaunté Shelton-Slappy
Toni Valenti
E&I Cooperative Representatives
Sabra Schell
Steve Spinelli
Behind the Scenes with the NAEP Editorial Board Committee
The focus of the NAEP Editorial Committee would seem to be the Educational Procurement Journal, but that is not the whole focus. Our main goal is to communicate with, and educate, the Members. The Journal also helps provide a voice for the Members and NAEP.
We strive to make sure that the Journal is a high-quality publication that Members will turn to for the ideas and information they need to keep serving their institutions to the best of their ability. The NAEP Listserv can provide a quick answer to your questions, but the Journal provides more detail about the subjects. Of course, we also try to keep you up to date with what is going on with NAEP.
Publishing an article in the Journal can help your career. When your boss sees your name as the author of an article it will improve your standing in their eyes and it will also show your organization in a good light. The Editorial Board Committee is always seeking new authors and topics to include in upcoming issues.
The Editorial Board Committee communicates quarterly to review the content for the upcoming issue and communicate ideas and topics for the future. We also hold a planning session in the summer to brainstorm and outline ideas to include in the Journal issues for the coming year. We try to pick topics that we feel are important and timely. The Journal is now published using two methods: a printed version which is mailed to Members and the digital version that is available on the NAEP website. Our annual board meetings have been virtual the last two years because travel budgets have been trimmed, but that hasn’t hurt the quality of the magazine.
The committee also meets with the NAEP National Office and our Publisher, Apogee Publications, to determine the appropriate companies to target for advertising in the Journal. The advertising helps to keep the cost of publishing down for NAEP and therefore helps them to use their resources to better aid the Members while also reaching an audience of over 8,000.
If you have an idea for future articles or would like to get involved, please contact anyone from the Editorial Board Committee; we would love to work with you!
Respectfully Submitted,
Your NAEP Editorial Board Committee
Lead Co-Chair: Cory Harms, Iowa State University
Co-Chair: Mike Chmielewski, Law School Admission Council, until the July meeting
Member Representatives:
Farrah Bustamante, Colorado State University
John Klopp, University of Iowa
Martha Newman, University of Maryland
Valerie Rhodes-Sorrelle, Grand Valley State University
Editor: Neil Markee, NAEP
Associate Editor: Burr Millsap, University of Oklahoma HSC
NAEP Board Liaisons: Barry Swanson, University of Kansas, District V
Karin Coopersmith, Indiana University – District IV
National Office Liaisons: Toni Valenti, Jackie Harget and Annette Kirk
E&I Staff Representative: Sabra Schell
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Supplier Profile: A Message to Members from GSG Leasing
Dear NAEP Members,
GSG Leasing has recently joined NAEP as a new Business Affiliate Member and we look forward to meeting you in person at the 2011 Annual Meeting on April 3-6 in Memphis, Tennessee.
GSG Leasing specializes in equipment leasing and financing solutions. We offer a full line of financing options for all equipment types—with competitive rates and flexible terms. At GSG Leasing, we value the importance of relationships and use our leasing expertise to provide outstanding customer service. We work directly with endusers to customize the lease structure, documentation, and billing requirements to ensure customer satisfaction. Our senior management has extensive backgrounds in finance and equipment sales, which allows us to differentiate ourselves in the marketplace.
Our mission is to build solid partnerships and provide convenient equipment financing throughout the country. We provide a "single point of contact" approach that ensures you will be speaking with the same experienced account executive throughout the entire leasing process. Changes in direction and manufacturer financing continue to separate the financing partner from their customers. GSG is looking to rebuild the connection between the customer and the financing solution.
GSG Leasing is a company who cares about you and the future success of your organization. We understand the special needs of the education market and have tailored our products to match those needs. Our streamlined approach allows you to manage the assets that you lease and choose the vendor/manufacturer that you would like to acquire equipment from. The financing products offered by the manufacturer often include higher lease rates and less flexibility at lease end for the enduser. Below are some of the target markets we specialize in:
Master Lease Program
Flexible Documentation; Multiple Bank Lines with the Same Terms and Conditions; Special Billing Requirements
Municipalities
Non Appropriation; True Tax Exempt, Standard and Non-Standard Terms
Refinancing & Sale Leasebacks
Used Equipment, Simple Documentation
Software Only
36 Month Terms, Simple Documentation
Please take a moment to review our website at www.gsgleasing.com and contact us for any financing opportunities that you're currently considering.
Connie Schmidt, Vice President of Sales and Andrew A. Bender, Management Team
  
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NAEP Welcomes New Members
Graphic Savings Group LLC dba GSG Leasing (Business Affiliate Member)
Hazleton General Hospital
Ozburn-Hessey Logistics, LLC (Business Affiliate Member)
Santa Fe Community College
SEIU Healthcare NW Training Partnership
Spectra Contract Flooring (Business Affiliate Member)
Umpqua Community College
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Member News
HUGE Efforts at the District II Regional Meeting
The District II's Regional Presidents Golf Outing helped to raise $1,000 dollars to be donated to the Sons & Daughters Scholarship Fund. The DE/PA/WV regional leadership decided to match the $1,000 for a donation of $2,000. This represents a significant step towards raising the $25,000 needed to begin awarding this scholarship. The region would like to thank the sponsors for their financial support of the event - Higher Information Group, Canteen, and Unimarket - plus a special thanks to The Links at Gettysburg for their hospitality. Golfers at, and organizers of, the event had this to say: "Great fun, a great course, and wonderful weather." Thanks to all those who played and enjoyed the kick off to a fantastic regional meeting.
District II - we appreciate your generous donation!
Extra, Extra Read all about it!
Upstate New York raised $1,200 during their 2010 Fall Regional Meeting. These funds were raised through the generosity of attendees who were looking to win one (or more) of 78 baskets that were donated! All proceeds were split between Prevent Child Abuse New York and NAEP's Sons & Daughters Scholarship Fund. The National Office thanks Upstate New York for your generous donation of $600 to the NAEP Sons & Daughters Scholarship Fund!
Thank you, Upstate New York!
What’s New with US?! We like to SHARE!
Bob Alves (Chairman & CEO for ASI) presents a customer recognition award to NAEP for “doing great things" with iMIS. Melissa Mack (Owner and Partner of Intuitive Business Concepts, Authorized iMIS Solution Provider) accepted the award on behalf of NAEP at the 2010 NiUG Discovery Conference. “NAEP currently uses iMIS as their centralized database and also has a live iMIS 15.1 web content management website that is utilizing iParts as well as heavily utilizing Task Center in almost every aspect of their day to day processing. NAEP was one of the pioneer associations on the Release Candidate of 15.1 to review and implement WCM. NAEP is also in the process of fully implementing iMIS 15 Communities as a tool for their Members and they are also working to integrate an external list serve with their iMIS data to maintain a centralized database using iParts.”
Welcome to our NAEP Family
Please join us by welcoming the newest addition to the NAEP Family - Mark Polakow, Senior Manager of Technology! Mark has only been on-board for a short time but his contributions are already making a significant impact. Mark can be reached by e-mail at mpolakow@naepnet.org.
Please join us in welcoming Mark to our team!
Welcome!
Love is in the AIR!
Please join the National Office in congratulating our very own Jackie Harget on celebrating 10 wonderful years of marriage to her loving husband, Michael, on October 7th.
Happy Anniversary, Michael and Jackie, and congratulations!
NAEP Wishes you a Happy Birthday!
(singing)
Happy, Happy Birthday from all of us to you!
Happy, Happy Birthday we hope your wish comes true…HEY!
Members, staff and friends of the Association with a birthday in August, September and October:
Chet Yancy – Arizona State University
Brian Yeoman – NAEP
Denise Finn - University of Kentucky
Barbara Roger Amosson - E&I Cooperative Services, Inc.
John Riley – Arizona State University
Byron (Burr) Millsap - University of Oklahoma Norman Campus
Terri Telasky - California State University, Long Beach
Let’s celebrate!
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Member Spotlight
NAEP offers scholarships to Members, and soon to the dependent children of Members, for professional development and to help offset the cost of college for your children.
The objectives of our Sons & Daughters Scholarship Fund is to support and encourage the higher education of dependents of NAEP Members; to add to the value of NAEP participation and Membership and to recognize professional service provided to NAEP and to Member Institutions.
Almost 30 years ago, William E. Haas, former Procurement Officer at Duke University, spearheaded a campaign for a scholarship fund to help Members attend professional development courses. The William E. Haas Memorial Scholarship Fund enables our Membership to continually respond to the changing needs and goals of their universities with strategies that work.
With all of this in mind, we would like to spotlight these funds as a whole as well as those who have contributed to these funds during this 2010 Fall Regional Meeting time.
Patricia Moore, retired from Alabama-Huntsville
NAEP’s Michigan Region
NAEP’s District II
NAEP’s Upstate New York region
NAEP’s TOAL region
NAEP’s Great Lakes region
NAEP's Ohio region
NAEP's DC/MD/VA region
NAEP's DE/PA/WV region
Since September of this year, $3,100 has been donated to the William E. Haas Memorial Scholarship Fund and $2,600 has been donated to the Sons & Daughters Scholarship Fund. Thank you all for your generosity!
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NAEP’s 2011 Annual Meeting & Exposition
90th NAEP Annual Meeting ~ April 3-6, 2011 ~ Memphis, Tennessee
Attendee Registration
Attendee Registration opens October 25th. Check our website for details.
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Registration Type
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*Early Bird Rate
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Regular Rate
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Full Member Registration
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$650.00
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$750.00
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Full NON-Member Registration
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$870.00
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$970.00
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Additional registration types (one-day passes, special event passes, etc.) will be available with registration.
*Registrations must be postmarked by 12/31/2010 or completed on line on or before 12/31/2010 to receive the early bird rate
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Member institutions can save $100 off of up to two full registrations (a total of $200 off two FULL conference registrations) by renewing your Membership before December 31st!
Exhibitor Registration
Suppliers: Reserve your exhibit space now for NAEP’s 2011 Annual Meeting Exposition, April 3-6, 2011 in Memphis, Tennessee.
Exhibit Booth Fees: NAEP Business Affiliate Members $2,195; Non-members $2,495
Exhibitor Registration Form
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NAEP is once again proud to be a co-producer of the Women's Leadership Institute, which will be held December 5-8, 2010 at the Ritz-Carlton, Amelia Island, Florida. This program has the added benefit of bringing together women from administrative and student affairs functions across institutions of higher education. It provides a special opportunity to learn, not just about leadership skills, but about how other parts of the campus function, what their priorities and challenges are, and how to bridge the communication gap that may exist when we try to work across “cultures.”
Who Should Participate?
The program is designed for women who aspire to become senior leaders in higher education. Current responsibilities should include administrative functions that regularly require decision making that affects departmental operations and involves other important relationships
on campus.
What You Will Learn
* To effectively utilize key leadership skills: negotiation, communication, introducing and managing change, developing yourself and others, and creating effective work environments
* To develop your greatest strengths and talents through a highly regarded personal assessment tool
* To recognize and appreciate the roles, responsibilities, and perspectives of a broad range of higher education professionals
* To build relationships and improve goal achievement when working with people from across campus
* To help your institution respond successfully to the unique challenges of today
For registration fees and information, please visit http://www.acui.org/programs.
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Regional Meetings: Why Do They Matter?
The best place to get to know your contemporaries is at nearby institutions is at NAEP Regional Meetings. All regional groups meet at least once a year. These one- to four-day meetings combine presentations by industry experts, NAEP Members, suppliers, and government representatives to help you learn what is happening in your local area. Many regions include supplier exhibits at their meetings.
Congratulations to the following regions / districts for another success Fall Meeting!
- District II
- Kentucky
- Great Lakes
- MINK and MN/DAK
- TOAL
- District VI
- Upstate New York
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Calendar of Events
Fall Regional Meetings
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Region
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District
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Meeting Date
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City/State
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Carolinas
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III
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Dec. 1-2
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Asheville, NC
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New England
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I
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Oct. 19-22
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North Conway NH
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Florida
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III
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TBA
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TAGM
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III
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Dec. 5-8
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Atlanta, GA
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Michigan
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IV
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Oct. 21
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Livonia, MI
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December 5-8, 2010
Women's Leadership Institute
Amelia Island, Florida
April 3-6, 2011
90th NAEP Annual Meeting & Exposition
Memphis, Tennessee
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More Campuses Complete Climate Action Plans
 Thirty-eight campuses have submitted Climate Action Plans (CAPs) as part of the American College & University Presidents' Climate Commitment (ACUPCC) since June 14, 2010. The plans illustrate the specific steps schools are taking to reach climate neutrality. The new submissions are: Appalachian State University (NC); Aquinas College (MI); Auburn University (AL); Augsburg College (MN); Bellevue College (WA); Chabot College (CA); Claremont McKenna College (CA); Colorado State University; De Anza College (CA); Eastern Iowa Community College District; Florida Atlantic University; Foothill College (CA); Georgian Court University (NJ); Inver Hills Community College (MN); Jackson Community College (MI); Las Positas College (CA); Linfield College (OR); Middlesex Community College (MA); Minneapolis Community and Technical College (MN); North Lake College (TX); Oregon Institute of Technology; Salem State College (MA); Scottsdale Community College (AZ); Seattle Pacific University (WA); Simpson College (IA); State University of New York at Fredonia; SUNY Rockland Community College (NY); Tompkins Cortland Community College (NY); Union College (NY); University of Colorado at Colorado Springs; University of Colorado Denver; University of Louisville (KY); University of Maine at Machias; University of Minnesota, Rochester; University of Puget Sound (WA); University of Utah; Vermilion Community College (MN); and Washington and Jefferson College (PA).
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Top 10: Largest Shopping Malls in the World
Ten shopping malls rank as the world’s largest, based on the amount of “gross leasable area,” the number of square feet the property has for revenue-generating activities like retail, dining and amusements. Asia is home to eight of the world’s ten largest malls. Rankings are based on statistics from Eastern Connecticut State University, which compiles data from mall-management companies. Source: Forbes
1. South China Mall. Location: Dongguan, China
2. Golden Resources Shopping Mall. Location: Beijing, China
3. SM Mall of Asia, Location: Pasay City, Philippines
4. West Edmonton Mall, Location: Edmonton, Alberta, Canada
5. SM Megamall, Location: Mandaluyong City, Philippines
6. Berjaya Times Square, Location: Kuala Lumpur, Malaysia
7. Beijing Mall, Location: Beijing, China
8. Zhengjia Plaza, Location: Guangzhou, China
9. SM City North Edsa, Location: Quezon City, Philippines
10. King of Prussia Mall, Location: Philadelphia, Pennsylvania, USA
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Quote of the Month
"What you get by achieving your goals is not as important as what you become by achieving your goals."
—Zig Ziglar
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