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Who will be considered?
- Institutions may be nominated by others or may apply for
themselves.
- Each applicant institution must submit documentation describing
their communications technology endeavors, products, or services
which demonstrate excellence and professionalism as defined in the
Evaluation Criteria. A letter from the institution's President or senior
administration in support of the contribution of the department to the
institution's mission is also required.
How are winners
selected?
Winners are selected by the NAEP Awards Committee on the basis of the
procurement department's contribution to and support of the mission
of their institution. Applications are evaluated on the basis of: scope
and complexity of the endeavor, technological leadership, benefit to the
institution and key constituents, and demonstration of excellence and
professionalism. The endeavor, product, or service should be innovative
and exemplary, and provide significant advantage to the institution,
faculty, staff, and/or students.
Awards may be
given to institutions in each of three enrollment
categories: Category 1, fewer than 5,000 students; Category 2,
5,000-15,000 students; Category 3, more than 15,000 students.
Schedule
- January 1 --
Application deadline
- February 28 --
Committee notifies applicants / Selection of winners
- Early Spring --
Announcement of Winners at NAEP’s Annual Meeting &
Exposition
Evaluation Criteria
I. Description of
Endeavor, Product, or Service
Briefly describe what was done, where, when, by whom, and for what
purpose. Identify key goals and objectives. Explain aspects of this
undertaking that make it unique and worthy of recognition: Does it
promote community outreach? Was a unique partnership formed? Did you
obtain creative funding or receive high profile media attention or
coverage? Indicate contact person, providing name, title, and address as
well as telephone, fax, and electronic mail numbers.
II. Planning,
Leadership, and Management Support
Briefly describe the scope, complexity, and nature of planning
process required for approval and implementation of the endeavor. Key
factors which should be highlighted are vision, strategies, goals,
objectives, risks, exposures, organization dynamics, leadership skills,
technical competencies, organization culture, and operating environment.
How does the effort integrate with the institution's vision, long range
plans, business plans, human resource and student affairs
programs?
What are specific
examples of the level of commitment and involvement by top management?
Describe resource commitments/allocation.
Describe the planning
tools, data base, and integrity of historical and current data and
information for communications technology planning, decision
making, control, and assessment of the endeavor.
III. Promotion of
Procurement and Maturity of Effort
What is the current state of procurement services at the
institution? What are the key benefits of the endeavors of procurement
to the institution, its environment, or well being of its constituents?
How does this endeavor integrate with other services and plans? What
approaches were used to introduce and promote this project/development
and idea to management and various user personnel?
When was the endeavor
initiated? How was the effort conceived? Is the approach original, or
was it an existing approach tailored to fit the organization's needs?
How extensive is the effort within the institution? How does this
endeavor compare to the current state of the art in the industry and
other institutions of similar size and focus?
IV. Quality,
Performance, and Productivity Measurements
What types of quality, performance, and productivity measures were used?
How were they linked to the overall improvement effort? How were these
measures communicated to the organization? What, specifically, is
measured? How did you determine what to measure? What categories of
information were collected? How do results compare to indicators
established?
V. Cost, Benefit,
and Risk Analysis
This section should outline the key components of direct and
indirect cost, benefit quantification, risk/exposure quantification, and
organizational impact.
VI. Customer
Satisfaction and Results To Date
Describe key user involvement with the planning and implementation of
the endeavor and related products and services. What has been the
reaction of various users to the endeavor? What types of evaluation
instruments were used to assess user satisfaction? How does this compare
to original plans and expectations? What unanticipated challenges and
problems were encountered and how were they resolved?
FAQ - Frequently Asked
Questions about the Procurement Excellence Award
Q. What is the Awards Committee really looking for in a
successful application?
A. The Committee carefully reviews the responses
to each question on the application form. Since the amount of
information that can be provided may be extensive, the Committee needs
concise answers that will stand out from among the other applications
received.
Q. Can I self-nominate?
A. Absolutely.
Q. Can I nominate another institution?
A. Yes, nominations can be received from peer institutions or
companies wanting to share unique projects they were aware of. However,
it is important to notify the institution that you would like to
nominate them as you need their cooperation to complete the
application.
Q. I'm from a small school - how can I possibly compete with a
project at a school five times my size?
A. Your application will only be reviewed within
your peer enrollment group. Each year, applicants are divided into three
categories: fewer than 5,000 students; 5,000 - 15,000 students; and,
more than 15,000 students. Awards may be given annually, to
institutions in each category.
Q. Who
sits on the Awards Committee?
A. According to the NAEP National Board, the Awards
Committee consists of the NAEP Board Members with and NAEP staff liaison
and CEO.
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Purpose
To
recognize the efforts of an outstanding young procurement
professional. This award will be
presented to a young professional that has made great strides and
contributions to the education procurement industry.
Who will be
considered?
- All award
candidates must be members in good standing of NAEP.
- Candidates may
be nominated by others or may apply for themselves. Nominated members
must have fewer than 10 years experience in the education
procurement industry and be 40 years
old or less and must be an NAEP member for at least one
year.
- Each applicant
must submit documentation describing their professionalism.
A letter from the applicant’s supervisor in
support of the contribution to the department is strongly recommended
but not required.
How are winners
selected?
Winners are selected by the NAEP Awards Committee on the basis of the
applicant’s contribution to and support of procurement in their
department.
Criteria for
Nomination:
Candidates must
submit a brief biography including accomplishments and accolades within
the industry and the reason they are being nominated. Some criteria to consider as an
example:
- Candidate has actively participated in meetings and
other functions of the AssociationCandidate has demonstrated
service to the association through one or more of the following:
- Service/contributions/accomplishments at an regional or national
level
- Service/contributions/accomplishments as a member of an official
NAEP Commiteee, Program, or Regional Committee, etc.
- Service/contributions/accomplishments as a member of an
official NAEP Educational program or special project
- Authorship of a publication,
article, or presentation at an NAEP annual meeting or educational
program.
- Other voluntary contributions of
time, effort, resources, and leadership abilities to promote and enhance
NAEP and the educational procurement profession.
- Other
Considerations: Networking / social activities that allow young
professionals to meet other young professionals. Taking a leadership role in their jobs, community or
Association. Career development
activities that may include receiving purchasing designations, attending
the NAEP Procurement Academy, volunteering
for an RFP Bid Team etc. Promoting
procurement on campus to customers to enhance service and increase
procurement’s influence.
Up to a maximum of
three awards may be given annually as decided by the Awards
Committee.
Schedule
Fall Regional Meeting Time: Nominations Open
January 1 -- Application
deadline
February 28 --
Committee notifies applicants / Selection of winners
Early Spring -- Announcement of Winners at NAEP’s
Annual Meeting & Exposition
FAQ -
Frequently Asked Questions about the Your Professional in
Procurement Award
Q. What is the Awards Committee really looking for in a
successful application?
A. The Committee carefully reviews the responses
to each question on the application form. Since the amount of
information that can be provided may be extensive, the Committee needs
concise answers that will stand out from among the other applications
received.
Q. Can I self-nominate?
A. Absolutely.
Q. Can I nominate another institution?
A. Yes, nominations can be received from peer institutions or
companies wanting to share unique projects they were aware of. However,
it is important to notify the institution that you would like to
nominate them as you need their cooperation to complete the
application.
Q. I'm from a small school - how can I possibly compete with a
project at a school five times my size?
A. Your application will only be reviewed within
your peer enrollment group. Each year, applicants are divided into three
categories: fewer than 5,000 students; 5,000 - 15,000 students; and,
more than 15,000 students. Up to three awards may be given annually, to
one institution in each category.
Q. Who sits on the Awards Committee?
A.According to the NAEP National Board,
the Awards Committee consists of the NAEP Board Members with and NAEP
staff liaison and CEO.
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